POLICY & PROCEDURES MEMORANDUM

Policy No. SA-1472.2A

TITLE: ATHLETIC DEPARTMENT

GRIEVANCE PROCEDURES

EFFECTIVE DATE: November 6, 2001

CANCELLATION: DCI 1472.2 (8/4/86)

OFFICE: Student Affairs (SA)

POLICY & PROCEDURES MEMORANDUM

POLICY STATEMENT

This policy and procedures memorandum refers to student grievances relating to the Athletic Department. All student grievances, other than those specifically relating to the Athletic Department, will be handled in accordance with the College's established student grievance procedures as outlined in Student Grievance Procedures, Policy and Procedures Memorandum SA-2530.2A.)

Open communication is encouraged among athletes/ cheerleaders, faculty members, and Athletic Department staff to resolve disagreements before they become formal grievances. The College's Athletic Committee will conduct the formal grievance hearings involving Delgado athletes and cheerleaders. The specific procedures regarding athletic department grievances are further described in this memorandum.

PROCEDURES & SPECIFIC INFORMATION

1. Purpose

To issue procedures for handling grievances resulting from infractions of Athletic Department rules and regulations.

2. Scope and Applicability

This policy and procedures memorandum applies to Delgado athletes/ cheerleaders, Athletic Department staff, and faculty members with athletes and cheerleaders enrolled in their classes.

3. Guidelines

A. Open communication is encouraged among athletes/ cheerleaders, faculty members, and Athletic Department staff to resolve disagreements before they become formal grievances.

B. The Athletic Committee will conduct the formal grievance hearings involving Delgado athletes and cheerleaders.

C. Appeals of Athletic Committee findings will be submitted to the Vice Chancellor for Academic and Student Affairs for a hearing and final resolution.

4. General Provisions

A. The provisions of this memorandum supplement the College's procedures

governing student grievances (see Student Grievance Procedures, Policy

and Procedures Memorandum SA-2530.2A). All student grievances, other

than those specifically relating to the Athletic Department, will be handled

in accordance with the College's established student grievance procedures

as outlined in Policy and Procedures Memorandum SA-2530.2A.)

B. Each August, an Athletic Committee is appointed for the following

academic year.

C. Athletes/cheerleaders are responsible for notifying their instructors of any

absence due to involvement in Delgado's Athletic Program and for making

up all classwork covered during excused absences (see Delgado Athletic

Events, Policy and Procedures Memorandum SA-1472.1A).

D. A Student Handbook for Athletes and Cheerleaders will be issued to each student under the jurisdiction of the Athletic Department. Students are expected to abide by these rules. A receipt for the handbook, signed by the individual, coach, and Athletic Director, will be placed in the student's Athletic Department file.

E. The Athletic Department will evaluate attendance and academic progress of each athlete and cheerleader. Three evaluations will be conducted each fall and spring semester; one evaluation will be conducted during the summer session. A copy of each evaluation, signed by the student, coach or sponsor, and the Athletic Director, will be filed in the student's Athletic Department file.

F. An athlete/cheerleader failing to meet minimum academic requirements, as established by the College, will be issued a warning for one evaluation period. Failure to meet minimum requirements during the next evaluation period will be cause for the student to be placed on probation for one evaluation period. Anyone

still deficient in academic requirements after being placed on probation will be removed from the athletic program. No student will be permitted to receive two consecutive warnings.

5. Informal Grievance Procedure

All parties to a potential grievance will make a concerted effort to resolve disagreements before they reach the formal grievance stage. To this end, meetings will be scheduled between students and College personnel as indicated below:

l Oral discussion will be held between the student and coach or sponsor. If

these oral discussions do not satisfy the student,

l The student may request, and consequently, will be granted an appointment with the Athletic Director. If the matter is not resolved to

the student's satisfaction at this level,

l Only then, will formal proceedings be initiated.

6. Formal Grievance Procedure

A. Filing of Grievance

Formal Grievances must be in writing, signed by the grievant, submitted to the

Chair of the Athletic Committee within five (5) school days following the last

informal conference.

Each formal grievance must contain the following:

(1) Statement of the facts.

(2) Specific policy and/or procedures violated or specific area of grievance in

contention.

(3) Names and addresses of all parties to be present at the hearing as witnesses

or representatives of the grievant.

B. Hearing Procedures

Five (5) members of the Athletic Committee must be present at the hearing. The

Athletic Committee will hear the grievance at its first regularly scheduled meeting

following receipt of the grievance, or at a special meeting as needed.

The Committee will adhere to the following hearing rules.

(1) In an advisory capacity only, the grievant and all parties involved in the

grievance have a right to have an advisor or representative attend the hearing. (The representative may not speak to or ask questions of any member of the committee or anyone appearing before it.)

(2) No evidence will be introduced unless it is relevant to the facts and issues

formally presented and included in the written request for formal grievance

hearing.

(3) Committee decisions and recommendations will be by majority vote of the

committee members. Nothing will prevent a committee member from filing

a minority report.

(4) Committee findings will be submitted in writing, no later than ten (10) school

days after the hearing, to the grievant, Athletic Director, and all parties

involved in the grievance.

C. Appeal Procedure

The grievant may appeal the findings of the Athletic Committee. The appeal procedure is as follows.

(1) The grievant must submit a request for an appeal, in writing, to the the Vice Chancellor for Academic and Student Affairs within five (5) days following receipt of the Athletic Committee Findings.

(2) The Vice Chancellor for Academic and Student Affairs will hear the appeal within ten (10) days from date of receipt of request for appeal, and will render his/her decision within three (3) working days after the hearing.

7. Cancellation

This policy and procedures memorandum cancels DCI 1472.2, Athletic Department Grievance Procedure, dated August 4, 1986.

SIGNATURE

J. Terence Kelly

Chancellor

Policy Reference:

Student Grievance Procedures, Policy and Procedures Memorandum SA-2530.2A

Delgado Athletic Events, Policy and Procedures Memorandum SA-1472.1A

Review Process:

Athletic Committee Representatives 6/4/01

Student Affairs Council 9/18/01

Executive Council 11/6/01

Distribution:

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