POLICY No. BAA-L03
INTERNAL POLICY AND PROCEDURE
TITLE:
Probational Classified Appointment In Lieu of Promotion
EFFECTIVE DATE
:
July 18, 2005
CANCELLATION:
None
DIVISION:
BUSINESS AND ADMINISTRATIVE AFFAIRS (BAA)
CATEGORY:
Human Resources (Civil Service Employment)
RESPONSIBLE
DEPARTMENT:
Human Resources (L)
PROCEDURES & SPECIFIC INFORMATION
1.
Purpose
The purpose of this policy is to apply the requirements of Civil Service General Circular No.
1495, dated July 9, 2002, regarding probational appointments in lieu of promotions.
2.
Scope and Applicability
This policy and its procedure apply to all Civil Service employees at the College.
3.
Rationale for Probational Appointments
When filling key positions, the College may choose to offer a probational appointment in lieu of
promotion when a permanent classified state employee has been selected. Probational
appointments provide the supervisor with a “trial period” to evaluate the employee’s
performance in the new position. This practice may be deemed necessary when an employee
is moving from one agency to another, where the supervisor has no direct knowledge of the
employee’s prior performance. The probationary period is a valuable management tool, which
supervisors are encouraged to use.
4.
Policy Guidelines
A. A permanent classified employee promoted into a position at the College may be offered
a probational appointment in lieu of promotion. Civil Service General Circular No. 1495,
dated July 9, 2002, allows the practice of probationally appointing an employee as long
as the employee meets the standards required for promotion to a position.
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B. The rate of pay should be set in accordance with the Civil Service’s established
promotion benefit policy.
5.
Procedures for Establishing a Probational Appointment
A. When a probational appointment job offer is made to an employee who has permanent
status, it shall be clearly stated to the employee who is accepting the probational
appointment that he or she will serve a probation period to last no fewer than 6 months,
but no more than 24 months.
B. The permanent employee who accepts a probational appointment must sign a
Statement for Permanent Classified Employee Accepting Probational Appointment
,
Form BAA/L03-1, (Attachment A) confirming the employee’s understanding that he or
she will serve a probationary period to last no fewer than six months, but no more than
24 months.
Approval: Signature
7/18/05
A. C. Eagan, III
Vice Chancellor for Business and Administrative Affairs
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Attachment A:
Statement for Permanent Classified Employee Accepting Probational
Appointment, Form BAA/L03-1
Reference
:
Civil Service General Circular No. 1495, dated July 9, 2002
Probational Appointment of Employees Eligible for Promotion
Delgado Internal/Department Policy and Procedure BAA-L06 “Probationary
Period for Non-permanent Classified Employees"
Delgado Policy and Procedures Memorandum HR-2130.1, “Civil Service
Appointing Authority, Certification and Internal Control”
Review Process:
Director, Human Resources 12/13/04
Business & Administrative Affairs Council 12/14/04
Civil Service Commission Review Response 7/18/05
Vice Chancellor for Business & Administrative Affairs 7/18/05
Attachment A
STATEMENT FOR PERMANENT CLASSIFIED EMPLOYEE
ACCEPTING PROBATIONAL APPOINTMENT
I, _________________________________, understand that I have accepted the
position of _______________________________________in probational status. I
understand the probation period may last no fewer than six months, but no more than
24 months, and that I may be separated at any time for any reason while on probation.
Civil Service Rules regarding probationary status apply to this appointment.
_______________________________________ ________________
Employee Signature Date
_______________________________________ _________________
Witness Signature/Title Date
Form BAA/L03-1 (7/05)
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