Policy No.
    AA-1442.1B
     
     
     
     
    POLICY & PROCEDURES MEMORANDUM
     
     
     
     
     
     
     
     
     
     
     
    TITLE:
    STUDENTS IN
    CANCELLED CLASSES
      
     
      
    EFFECTIVE DATE:
    July 1, 2003*
     
      
      
      
    *(Title Updates 2/4/09)
     
        
     
    CANCELLATION:
    DCI 1442.1A (1/20/86)
     
     
    OFFICE:
     
    Academic Affairs (AA)
     
     
     
     
     
    POLICY STATEMENT
     
     
    Delgado Community College is committed to meeting the educational needs of its students
    and every attempt is made to provide the course offerings that are published in the semester
    Class
    Schedule
    . However, some circumstances require the course to be cancelled (e.g., when minimum
    enrollment requirements are not met). Because the students enrolled in the cancelled class section
    are affected, the specific procedures outlined in this memorandum are used for assisting affected
    students.
     
     
     
    PROCEDURES & SPECIFIC INFORMATION
     
     
    1.
    Purpose
     
     
    To publish the procedure for assigning students to another section of a cancelled class
    and for changing student records when classes are cancelled.
     
    2.
    Scope and Applicability
     
     
    This policy applies to all campuses and sites of Delgado Community College.
     
     
    3.
    Procedures
     
     
     
    A. Classes should be cancelled before the end of regular registration if it is feasible to
    combine sections or reassign students to other available sections of that course at that
    site.
     
      

    AA-1442.1B July 1, 2003*
    *
    Title Updates 2/4/09
      
     
     
     
    2
    B. If a section of a class is cancelled and if another section of the course is offered at
    that location, the student can be reassigned to the other section. In some cases, this
    will necessitate exceeding the class size limit.
     
    C. Reassigning students from cancelled classes should be done by academic advisors in
    the student’s major or the dean of the division in which the course is housed. If
    transferring the student to a filled section, an override form must be completed and
    signed by the dean of the division. The “SEC” screen in the Student Information
    System (SIS) can be used to transfer multiple students from one section to another.
    This should be done only by the dean in the division housing that course.
     
    4.
    Responsibilities
     
     
     
    The Dean of the division in which a class section is cancelled is responsible for:
    A. Posting a sign (see Attachment A, “Notice of Cancelled Class”) outside of the
    intended classroom of the cancelled class.
    B. Ensuring that a faculty member or counselor meets with the cancelled class and
    notifies the students what they must do to get an alternate section of the class or a
    different course.
    C. Canceling the class on screen 129 of the Student Information System (SIS) using the
    “X” code in the “St” (status) field. (Cancelled classes must be coded with an
    “X” (cancelled) rather than a “C” (closed) to allow the room to be available for
    other sections of courses.)
    D. Telephoning students who were not present in the class to inform them of the
    cancellation and placing them in an available section as soon as possible.
    E. Removing the signs from outside the classrooms after the semester’s 14th day of
    class (7th day for the summer session).
     
    5.
    Cancellation
     
     
    This policy and procedures memorandum cancels DCI 1442-1A,
    Students in
    Cancelled Classes
    , dated January 20, 1986.
     
     
      
      
      
      
      
      
      
      
    SIGNATURE
     
      
      
      
      
      
      
      
      
    J. Terence Kelly
    Chancellor
     

    July 1, 2003* AA-1442.1B
    *
    Title Update 2/4/09
     
      
     
     
     
    3
    Attachment:
     
     
    Attachment A –
    Notice of Cancelled Class (Form 1442/001)
     
      
    Review Process:
     
    Academic Affairs Council 6/26/03
    Executive Council 7/1/03
     
     
    Distribution:
    Electronic Distribution Via Intranet and Email Systems

    AA-1442.1B July 1, 2003*
    *
    Title Updates 2/4/09
      
     
     
     
    4
    Attachment A
     
    Notice of Cancelled Class
    The following course and section has been cancelled due to
    low enrollment. We apologize for the inconvenience.
     
    Course, Section, and Title:
     
     
    Meeting Days and Times:
     
     
     
    Building and Room:
     
     
     
     
    Semester/Term:
     
     
     
    Please go to the registration arena to get into an
    available section or a different course.
     
    This notice pertains only to the course and section listed
    above, not any other class meeting in this room.
    Form 1442/001 (2/09)
     

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