Policy No.

AA-6311.1B

 

 

POLICY & PROCEDURES MEMORANDUM

 

 

 

 

TITLE:

 

MINI-GRANTS

 

 

 

 

   

EFFECTIVE DATE:

May 20, 2008

 

 

    

CANCELLATION:

AA-6311.1A (2/15/00)

 

 

 

 

 

  

 

  

     

 

OFFICE:

  

Academic Affairs (AA)

 

 

 

 

  

   

 

 

 

POLICY STATEMENT

 

 

Delgado Community College is committed to supporting innovative instruction and

student-centered activities. Mini-grants are designed to encourage members of faculty and staff

to develop creative or experimental projects which are consistent with the Delgado Community

College mission and which contribute to the teaching-learning process. Mini-grants are not

designed to fund travel, purchase equipment or software, or pay employee tuition. Upon

recommendation of the Professional Development Committee, mini-grants are forwarded for

final approval and funding to the Office of the Vice Chancellor for Learning and Student

Development. Specific information on mini-grant application procedures and evaluation

methods are outlined in this memorandum.

 

 

 

 

PROCEDURES & SPECIFIC INFORMATION

 

 

1.

 

Purpose

 

 

To establish the procedures involved in applying for, evaluating, and awarding

College mini-grants.

 

 

2.

Scope and Applicabilit

y

 

This policy and procedures memorandum applies to the following employees as

defined by their respective Human Resources System Codes: 9-Month Regular Faculty

(HRS Code 01); 12-Month Regular Faculty (HRS Code 04); Unclassified Staff (HRS

Code 07); and Administrators with Rank (HRS Code 19).

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AA-6311.1B

May 20, 2008

 

 

 

2

 

3.

 

Application Guidelines

 

 

To apply for a mini-grant, an applicant must complete a Mini-Grant

Application, Form 6311/001 (Attachment A), which requires the applicant to describe a

needs statement, objectives, anticipated outcomes/effects, strategies, a timetable, and

evaluation activities.

A Mini-Grant Expense Summary Sheet, Form 6311/002

(Attachment B), which outlines all proposed expenses for the proposal/project, must be

attached to the application.

  

Mini-Grant Applications are submitted to the Office of the

Vice Chancellor for Learning and Student Development, with a copy to the chair of the

Professional Development Committee, and are accepted until

November 1

of each fall

semester.

The Professional Development Committee has responsibility for advertising

application guidelines and timeline for mini-grants.

 

 

 

 

4.

 

Evaluation of Mini-Grant Applications

 

 

Mini-Grant Applications are reviewed by a subcommittee of the Professional

Development Committee. Applications are first reviewed for completeness; only

completed applications will be considered. Applications are then evaluated using the

Mini-Grant Criteria and Evaluation Form, Form 6311/003 (Attachment C). Each

subcommittee member will complete a criteria and evaluation form for each proposal;

since funds are limited, awards are made on a competitive basis.

 

Upon review of all applications, the Mini-Grant Subcommittee makes

recommendations to the entire Professional Development Committee, which in turn

submits its final recommendations, with copies of all applications and evaluation forms

attached, to the Vice Chancellor for Learning and Student Development by the date

specified in the College's yearly

Operational Guidelines

(usually mid-November).

 

 

5.

Award Notification and Announcement

  

 

Award letters are mailed by the Vice Chancellor for Learning and Student

Development to recipients before the end of the fall semester. Selections remain

confidential until official announcements are made by the Vice Chancellor for Learning

and Student Development. Formal announcements regarding mini-grant awards are

made at each Spring Convocation.

 

Payments are made half at the time the award is formally announced and half

upon completion of the project. Because mini-grant awards are considered employment

income by the U.S. Government, payments are taxable.

 

 

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