Policy No.

SF- 1373.1C

POLICY & PROCEDURES MEMORANDUM

TITLE:

WORK ENVIRONMENT

SAFETY PROGRAM

EFFECTIVE DATE:

December 10, 2008

CANCELLATION:

AD-1373.1B (2/15/00)

OFFICE:

Safety (SF)

POLICY STATEMENT

Delgado Community College is committed to a continuing and aggressive accident

prevention effort at all levels and at all times in order to maintain a safe work environment

for employees, students, and persons using College facilities. Work environment safety

practices at the College adhere to the Safety Management Plan of the Office of State of

Louisiana Workers' Compensation Administration, as well as nationally recognized work

environment safety codes, standards, manuals, and guides in all areas of operation. Delgado

Community College maintains a close liaison with the State of Louisiana Office of Risk

Management in developing and implementing its Work Environment Safety Program.

PROCEDURES & SPECIFIC INFORMATION

Purpose

To publish the College's Work Environment Safety Program, which is designed to

prevent or reduce the number of accidents and/or incidents involving injuries and loss of

property at Delgado Community College.

Scope and Applicability

This policy and procedures memorandum applies to all College operating units and to

all employees, students and visitors of the Delgado Community College.

December 10, 2008 AD-1373.1C

Background

Act 520 amended Title 39 of the Louisiana Revised Statutes of 1950 to include,

among other things, the creation of an Office of Risk Management within the State of

Louisiana Division of Administration. This agency is responsible for implementation of

work environment safety or loss prevention programs within all State agencies.

In accordance with Louisiana Revised Statute 39:1527, et seq., Delgado Community

College is required to establish a work environment safety and loss prevention program. The

thrust of the program is to provide work environments and operating procedures that offer

the greatest potential for preventing or reducing job-related and classroom/laboratory

accidents, injuries, and loss of State property, thereby reducing direct and indirect costs

related to such losses.

Structure of the Work Environment Safety Program

State of Louisiana

The Bureau of Risk Analysis and Loss Prevention, created within the State of

Louisiana Office of Risk Management by Act 520, is responsible for the

coordination, implementation, and maintenance of the loss prevention program within

all State agencies. The responsibility includes training incidental to facility

inspections and accident investigations.

Delgado Community College

Because Delgado Community College is a multi-campus institution offering

traditional, occupational, and technical programs, its work environment safety

program must include provisions for physical safety at all facilities and operational

procedures that ensure the personal safety of employees and students, and provide

safeguards for Delgado property.

Delgado’s commitment to work environment safety and loss prevention is

demonstrated by the Chancellor appointing the Chief of Campus Police to serve as

the College’s Safety Program Coordinator to oversee the program and requiring each

Campus Provost/Site Administrator to be responsible for work environment safety on

his/her campus or site. The Campus/Site Safety Committees have been established to

ensure input on safety and loss prevention from all operational units of the College.

December 10, 2008 AD-1373.1C

(1).

College Safety Program Coordinator

In accordance with the College’s Comprehensive Safety Program policy, the

Chief of Campus Police is designated by the Chancellor to serve as the

College's Safety Program Coordinator.

(2)

Safety Council

In accordance with the College’s Comprehensive Safety Program policy, the

College’s Safety Program Coordinator chairs a college-wide Safety Council,

composed of appropriate college-wide and campus/site specific

representatives involved in the safety program and deemed appropriate by the

Chancellor. The function of the Safety Council is to address all components of

the college-wide safety program and make policy and procedural

recommendations for improvements on an ongoing basis.

(3)

Campus/Site Safety Committees

Each academic year, in accordance with the College’s Comprehensive Safety

Program policy, a Safety Committee is established on each campus and site,

which is chaired by the Campus Provost/Site Administrator or his/her

designated representative. The Campus Provost/Site Administrator or his/her

designated representative shall also serve as the Campus/Site Safety Program

Coordinator. Committee membership includes Division Deans or designees,

as deemed appropriate by the Provost/Site Administrator; representatives

from Campus Police, Maintenance, Central Utilities, if applicable; the

campus/site SGA President; and others recommended by the Campus

Provost/Site Administrator.

Work Environment Safety Responsibilities

A. The Chancellor:

(1) Assures that accountability for work environment safety is established at all

operational levels.

B. As a component of the responsibilities established by the College’s Comprehensive

Safety Program policy, the Safety Council:

(1) Addresses work environment safety-related rules and procedures or issues as

requested by the Campus/Site Safety Committees and/or recommended by the

College or Campus/Site Safety Program Coordinator.

December 10, 2008 AD-1373.1C

C. As part of the responsibilities established by College’s Comprehensive Safety

Program policy, the College Safety Program Coordinator:

(1) Develops and implements a comprehensive work environment safety program

for Delgado Community College that will:

- Provide for regular and periodic facility and equipment inspections.

- Ensure all accidents at the College are investigated and reported to

proper authorities.

- Initiate action, when required, to correct the problem(s) that caused the

accident.

- Provide training programs on work environment safety for

supervisors, employees, and students.

- Promote increased work environment safety awareness by employees

and students.

(2) Approves the work environment safety programs for each campus/site of the

College.

D. The Director of Maintenance:

(1) Makes periodic inspections of facilities at all campuses and sites.

E. The Campus Provosts/ Site Administrator/Campus Safety Coordinator:

(1) Establish a Campus/Site Safety Committee; the Campus Provost / Site

Administrator or his/her designated representative chairs the committee and

serves as the Campus/Site Safety Program Coordinator.

(2) Coordinate and ensure that an effective campus/site work environment safety

program is implemented and strictly followed by campus/site personnel.

(3) Periodically include safety issues on the agenda of appropriate Campus/Site

Committee or

Council meetings.

(4) Makes policy, procedures and operational recommendations to the College’s

Safety Council, as needed.

F. The Campus Police Office and/or Health Services Office:

(1) Administers first aid to accident victims and arrange for medical care, if

required.

December 10, 2008 AD-1373.1C

(2) Completes reports on job-related accidents and accidents involving students

and visitors, and submits these reports to the College’s designated Risk

Management Officer, Human Resources, College Safety Coordinator and

appropriate Campus/Site Safety Coordinator for processing.

G. The Risk Management Officer (designated by the Chancellor):

(1) Processes all student, employee, and visitor accident reports and claims for

reimbursement of expenses and forwards any related litigation to the

appropriate agencies.

(2) Maintains statistical data on reimbursement claims for expenses.

H. The Accounting Office:

(1) Processes payments for all job-related accident reports.

(2) Maintains statistical data on workers’ compensation claims.

I. Supervisors/Department Heads:

(1) Assure safety procedures for work and classroom/laboratory areas are

established, discussed, and disseminated to all employees under their

supervision.

(2) Investigate accidents and conduct job safety analyses, if appropriate, to

determine cause of the accident and to initiate corrective action.

J. All employees of the College:

(1) Work in accordance with accepted work environment safety practices.

(2) Observe work environment safety rules and regulations and report unsafe

conditions and practices to proper authorities.

(3)

Ensure classroom and laboratory work environment safety requirements are

strictly followed by students.

(4)

Report all injuries and near misses to supervisor/department head.

It is the expectation of the College that all employees perform the above

responsibilities. Employees may be subject to disciplinary actions and/or sanctions

for not adhering to work environment safety program requirements.

December 10, 2008 AD-1373.1C

Cancellation

This policy and procedures memorandum cancels AD-1373.1B,

Safety Program

dated February 15, 2000.

SIGNATURE

Ron D. Wright

Chancellor

Policy Reference:

Louisiana Community and Technical College System Policy #6.014, Discipline for All

Employees

Louisiana Revised Statutes 39:1527, et seq.

Review Process:

Ad Hoc Safety/Emergency Program Task Force 10/7/08

Safety Council 10/28/08

College Council 12/10/08

Distribution:

Distributed Electronically Via College's Website and Email System