1

Policy No.

AD-1220.2

 

 

POLICY & PROCEDURES MEMORANDUM

    

 

 

 

  

TITLE:

 

POLICY & PROCEDURES

DEVELOPMENT,

REVIEW, AND

 

  

  

  

APPROVAL

 

  

  

  

  

  

  

  

EFFECTIVE DATE:

 

July 6, 2004

 

    

   

CANCELLATION:

none

     

OFFICE:

 

Administrative Affairs (AD)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

POLICY STATEMENT

 

Definition

 

“Policy and Procedures Memoranda” (PPM) are Delgado Community College’s

implementation of rules and/or regulations contained in the policies established by the

Louisiana Community and Technical College System, the Louisiana Board of Regents, and

applicable external policies and regulations, including federal and state regulations and the

Principles of Accreditation, Southern Association of Colleges and Schools (SACS),

Commission on Colleges. PPMs complement LCTCS, Regents, and applicable external

policies and regulations and serve as guidelines for the College’s operating procedures.

 

PPMs are classified as either (1) College PPMs (policies and procedures that have a

college-wide impact) or (2) Internal/Departmental PPMs (policies and procedures affecting

specific departments). Both College PPMs and Internal/Departmental PPMs are issued and

updated through an established policy development, review and approval process to ensure

effective implementation of policies and procedures (Attachments A and B).

 

Changes in College Policy and Procedures

 

To allow for study and collaboration by college constituents responsible for and

affected by implementation of policy, the College maintains an established policy and

procedure review process. The College PPM review process provides opportunities for

responsible departments, appropriate standing committees, and appropriate College Councils

to make recommendations on proposed new and changes in current policy and procedures

prior to approval (Attachment A). The Delgado Community College Chancellor has final

approval authority of all official College Policy and Procedures Memoranda.

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2

 

The Internal/Departmental PPM review process provides opportunities for

responsible departments and appropriate College Councils to make recommendations on

proposed new and changes in internal/departmental policies and procedures (Attachment B).

The appropriate Vice Chancellor is responsible for approving Internal/Departmental PPMs.

 

 

Effective Date

 

College PPMs become effective on the date approved by the Chancellor or on the

designated date on the PPM, as appropriate. Internal/Departmental PPMs become effective

on the date designated by the appropriate Vice Chancellor.

 

 

  

  

  

  

  

  

  

Reference:

Louisiana Community and Technical College System Policies

Louisiana Board of Regents Policies

Principles of Accreditation, Southern Association of Colleges and Schools, Commission on

Colleges

 

Attachments:

 

Attachment A - College Policy and Procedures Development, Review and Approval

 

  

  

  

Process Flow Chart

 

Attachment B - Internal/Departmental Policy and Procedures Development, Review

and Approval Process Flow Chart

 

 

Distribution:

Distributed Electronically Via the College’s Internet and Email Systems

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Attachment A

 

 

 

 

 

College Policy and Procedures

Development, Review and Approval Process

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Change

Affects

Policy:

 

Change in

Strategic Plan,

External Policy/

Regulation,

or Internal

Operations

 

Responsible

Department(s)

& Policy Office

Initiate Review

Process:

 

Write

New/Updated

Draft and

Determine

Review Process/

Timeline

Appropriate

Standing

Committee(s)

Review:

 

Makes

Recommendations

Appropriate

College

Council(s)

Review:

 

Makes

Recommendations

College

Council

First Reading:

 

 

Makes

Recommendations

College

Council

Second Review:

 

Recommends

Chancellor’s

Approval

Chancellor

Approves

New/

Updated

Policy

 

Official College

Policy

Established/

Updated:

 

Distributed by Email

and Maintained on

College Policy

Web Page

 

Delgado Strategic

Plan and External

Policies/Regulations

(LCTCS, Regents,

SACS, State, and

Federal

Policies/Regulations)

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Attachment B

 

 

 

4

 

 

 

 

Internal/Departmental Policy and Procedures

Development, Review and Approval Process

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Change

Affects

Policy:

 

Change in

Strategic Plan,

External Policy/

Regulation,

or Internal

Operations

 

Responsible

Department(s)

& Policy Office

Initiate Review

Process:

 

Write

New/Updated

Draft and

Determine

Review Process/

Timeline

Responsible

Department(s)

Review:

 

Makes

Recommendations

Appropriate

College

Council

Review:

 

Makes

Recommendations

Appropriate

Vice Chancellor

Approves

New/

Updated

Policy

Internal/

Departmental

Policy

Established/

Updated:

 

Posted and

Maintained on

Internal/

Departmental

Policy Web Page

 

Delgado Strategic

Plan and External

Policies/Regulations

(LCTCS, Regents,

SACS, State, and

Federal

Policies/Regulations)