POLICY No. AD-001

 

INTERNAL POLICY AND PROCEDURE

  

 

 

 

TITLE:

Mail Room Services

 

EFFECTIVE DATE

:

 

September 29, 2010

 

CANCELLATION:

None

 

CATEGORY:

Administrative (AD)

 

 

RESPONSIBLE

DEPARTMENT:

Mail Room Services

 

 

 

  

 

  

  

  

  

  

  

  

  

1.

  

Purpose

 

To publish policy and procedures for the operation of the Delgado Community

College Mail Room Services.

 

 

2.

Scope and Applicability

 

 

These policy and procedures apply to all operating units of the College, which

include but are not limited to all faculty, staff, and students using the services of

Delgado Mail Room Services.

 

 

3.

Policy and Guidelines

 

A. Delgado Mail Room Services operates under the direction of the Division

of the Chancellor and the Department of the Director of Campus Police,

and is responsible for the distribution, preparation and mailing of United

States Postal Service (USPS) and Inter-Departmental Campus Mail.

Delgado Mail Room Services provides assistance with mail services for

and through the College and serves as a liaison with designated outside

carrier services.

 

B. Each campus, site, division, and department units operating within the

College will make arrangements to pick up their incoming mail and

packages and deliver all mail and packages for outgoing mail to the

Delgado Mail Room Services location.

 

 

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C. Delgado Mail Room Services exists primarily for mail services for

materials that relate directly to the

official

business of the College.

Official business materials are those dealing with some aspect of the

college’s operation that can be defined as being essential to the College’s

programs and activities as differentiated from private business or personal

mail.

 

D. The facilities and services of Delgado Mail Room Services are not to be

used for commercial purposes, for personal mail of employees or students,

or for political campaigns or activities.

 

 

4.

Procedures

 

 

Delgado Mail Room Services has established specific procedures related to mail

distribution, incoming and outgoing mail process, postage requirements, and bulk

permit mailings, etc. These procedures are available at the following link:

Delgado Mail Room Services Procedures.

 

 

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Policy Reference:

United States Post Office Standards, www.usps.com

 

Attachment:

  

Delgado Mail Room Services Procedures

 

Reviewed by:

Delgado Mail Room Staff 9/29/10

 

  

Administrative Approval:

Director, Campus Police 9/29/10