Policy No.

SA-1475.1C

POLICY & PROCEDURES MEMORANDUM

TITLE:

ALCOHOLIC

BEVERAGES AT

STUDENT FUNCTIONS

EFFECTIVE DATE:

*(Title Updates 2/16/09; 9/2/04)

CANCELLATION:

DCI 1475.1B (2/2/90)

OFFICE:

Student Affairs (SA)

POLICY STATEMENT

Local ordinances, policies of the College's governing boards, and the provisions of this

memorandum are strictly observed when serving alcoholic beverages at student functions that are

sponsored by the College or an organization officially sanctioned by Delgado Community College.

The use of alcoholic beverages at student functions is strictly prohibited without written

campus at student functions are to be provided ONLY by the College. The College reserves the

right to refuse serving alcoholic beverages to any patron who does not furnish proof of age, whose

behavior is disorderly, or who appears intoxicated. The responsibilities and procedures for serving

alcoholic beverages at student functions are outlined in this memorandum.

PROCEDURES & SPECIFIC INFORMATION

Purpose

To establish the policies and procedures for serving and/or consuming alcoholic

beverages at student functions.

Scope and Applicability

This policy and procedures memorandum applies to all persons attending or

responsible for student functions, on and off campus, where alcoholic beverages are served.

SA-1475.1C December 16, 1997*

*Title Updates 2/16/09; 9/2/04

Definition

"Alcoholic Beverages," as used in this memorandum, are defined as beer, wine, or

liquor.

Background

According to recent statistics, over eighty percent (80%) of college students in this

country drink alcoholic beverages. Most of these students are moderate drinkers, but there

are a substantial number of students who misuse alcohol. This misuse can adversely affect

student's academic performance, health, personal relationships, and safety. A reduction of

alcohol-related problems cannot be achieved solely through rules and regulations, but they

are an important deterrent.

The College does not hold a license to sell alcoholic beverages; therefore, alcoholic

beverages are not sold at functions held at any Delgado Community College facility.

Consumption of alcoholic beverages will be controlled by the use of drink tickets per

participant, or a similar device, or by the distribution of drinks at any off-campus function.

Non-alcoholic beverages and food must be provided at all functions where alcoholic

beverages are served.

Guidelines for Serving Alcoholic Beverages

The conduct of Delgado Community College employees and students at official

College functions, whether on or off campus, reflects upon the entire institution.

Consequently, it is important that everyone conduct herself/himself in a manner that projects

a positive image of the College. The following guidelines have been established to prevent

or minimize the misuse of alcoholic beverages at Delgado Community College student

functions.

A. Only Food Service personnel and/or persons authorized by the Assistant Vice

Chancellor for Student Affairs, or his/her designee, are allowed to serve alcoholic

beverages at student functions.

B. College advisors, student workers, and sponsoring staff members may NOT consume

alcoholic beverages during a student function in excess of the number of drink tickets

given to a student.

C. A beginning and ending time must be established for all student functions if alcoholic

beverages are to be served.

NO PERSON UNDER THE AGE OF 21

is to be served alcoholic beverages. ID's

are required at the door where drink tickets are to be issued.

December 16, 1997* SA-1475.1C

*Title Updates 2/16/09; 9/2/04

E No more than four (4) tickets for alcoholic beverages are to be issued to each eligible

participant; these are to be issued when entering the function.

F. Alcoholic beverages are to be served

AND

consumed

ONLY

in designated areas.

G. Food and non-alcoholic beverages are to be available at all functions where alcoholic

beverages are consumed.

Responsibilities and Procedures

A. The Chancellor of the College must give signature approval on the Request for

Permission to Serve Alcohol, Form 1475/001, (Attachment A) at least two weeks in

advance of each student function where alcoholic beverages are to be served and/or

consumed.

B. The Assistant Vice Chancellor for Student Affairs, or his/her designee, approves all

purchase requisitions by campus organizations for alcoholic beverages.

C. The Assistant Vice Chancellor for Student Affairs, or his/her designee, ensures that

an adequate number of faculty/staff advisors and Police Officers are present at all

functions where alcoholic beverages are served and/or consumed. The names of

these chaperons are to be stated on the Request for Permission to Serve Alcohol.

D. Advisors:

(1) Prohibit the serving of alcoholic beverages to any participant who appears

intoxicated or is creating a disturbance; and

(2) Provide any attendees with assistance as needed.

Cancellation

This policy and procedures memorandum cancels DCI 1475.1B,

Alcoholic Beverages

at Student Functions

, dated February 22, 1990.

SIGNATURE

Raymond J. Garrity

Interim President

SA-1475.1C December 16, 1997*

*Title Updates 2/16/09; 9/2/04

Policy Reference:

Delgado Policy and Procedures Memorandum,

Student Judicial Code

Delgado Policy and Procedures Memorandum,

Drug-Free College

Drug-Free Schools and Campuses Act Amendment of 1989 (Public Law 101-226)

Criminal Code of Louisiana

Review Process:

Special Needs and Health Services Committee 4/7/97

Student Government Council 10/17/97

Student Affairs Council 10/22/97

College Legal Counsel 12/2/97

Executive Council 12/16/97

Distribution:

Currently distributed on the College’s web site.

Original Distribution (1997):

Regular Faculty (HRS Codes 01 - 04)

Regular Academic Support Staff (HRS Code 05)

Limited Appointment Faculty (HRS Code 06)

Adjunct Faculty (HRS Code 07)

12-Month Unclassified Administrators/Staff (HRS Code 08)

Classified Staff (HRS Code 09)

Grant Employees (HRS Code 11)

Student Government Association Presidents

Attachment:

Attachment A-

Request for Permission to Serve Alcohol (Form 1475/001)

December 16, 1997* SA-1475.1C

*Title Updates 2/16/09; 9/2/04

Attachment A

REQUEST FOR PERMISSION TO SERVE ALCOHOL

Campus:

Organization/Department.:

Date of Function: Hours:

(from)

(to)

Type of Function:

Location of Function:

Advisor/College Official(s) to be Present:

Number of Police Officers Required:

Type(s) of Alcohol to be Served:

College Administrator/Student Organization Advisor Responsible for Enforcing College Policy and

Procedures for Serving Alcohol during the Function:

__________________________________ __________________________________

Signature

Date

___________________________________

Title

Signature Approvals:

______________________________________ ___________________________

Assistant Vice Chancellor for Student Affairs Date

______________________________________ ____________________________

Chancellor

Date

Form 1475/001 (2/09)