Policy No.
AA-1502.2A
POLICY & PROCEDURES MEMORANDUM
TITLE:
FIELD TRIPS
EFFECTIVE DATE:
April 6, 2004*
*(Title Update 9/1/09)
CANCELLATION:
DCI 1502.2 (3/9/81)
OFFICE:
Academic Affairs (AA)
POLICY STATEMENT
Delgado Community College acknowledges that field trips complement classroom
instruction and are considered an important part of the educational process, when appropriate.
“Field trips” are defined as all events, except athletic competitions, organized and supervised by a
staff or faculty member in which Delgado students are taken off campus to participate in
instructional or cultural activities that are directly related to their course of study. Students
participating in athletic competitions are governed by provisions of the College’s policy on Athletic
Events.
All field trips should provide an opportunity for students to relate field trip information with
classroom instruction. While the College endorses the field trip concept, it also stresses the
importance of students to perform any missed class work due to the field trip in a timely manner. In
addition, students are required to assume all liability for themselves when participating in College-
sponsored fieldtrips.
The procedures for coordinating and attending field trips are outlined in specific detail in this
memorandum.
PROCEDURES & SPECIFIC INFORMATION
1.
Purpose
To publish the procedures for conducting field trips for Delgado Community
College students.
AA-1502.2A April 6, 2004*
*(Title Update 9/1/09)
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2.
Scope and Applicability
This policy and procedures memorandum applies to all students, staff and
faculty members of the College participating in field trips.
3.
General Provisions
A. Field trip information must relate to classroom outcomes.
B. If a student must miss other classes in order to participate in a field trip, it is
his/her responsibility to make up all work covered during the absence.
C. No student will be allowed to participate in a field trip sponsored by the College
unless he/she has submitted a signed Student Field Trip Waiver, Form 1502/001
(Attachment A) to the instructor prior to the field trip.
D. To limit liability for the College, only students, faculty and staff are authorized
to participate in College-sponsored field trips.
E. Approval to conduct field trips must be obtained at least two (2) weeks prior to the
scheduled event on a Request for Field Trip, Form 1502/002 (Attachment B).
F. Overnight field trips require special written approval of the Vice Chancellor for
Learning and Student Development prior to making arrangements for the trip.
4.
Responsibilities and Procedures
A. Each Student participating in a field trip must:
- Advise instructors, as appropriate, of planned absence from class
because of participating in a field trip;
- Make up all class work covered during excused absence; and
- Complete a
Student Field Trip Waiver, Form 1502/001 (Attachment A)
prior to attending the field trip.
B. A Faculty Member conducting the field trip must:
- Ensure each student has submitted a signed Student Field Trip Waiver;
April 6, 2004* AA-1502.2A
*(Title Update 9/1/09)
3
- Complete a
Request for Field Trip, Form 1502/002 (Attachment B) and
obtain signature approval of the Division Dean and the Vice Chancellor for
Learning and Student Development at least two (2) weeks prior to the event;
and
- For overnight field trips, obtain approval from the Vice Chancellor for
Learning and Student Development prior to making arrangements for the trip.
5.
Cancellation
This policy and procedures memorandum cancels DCI 1502.2,
Field Trips,
dated
March 9, 1981.
SIGNATURE
Alex Johnson
Chancellor
Attachments:
Attachment A- Student Field Trip Waiver, Form 1502/001
Attachment B- Request for Field Trip, Form 1502/002
Reference:
Delgado Policy and Procedures Memorandum, Athletic Events
Review Process:
Academic Affairs Council 3/11/04
Senior Compliance Officer 3/19/04
Executive Council 4/6/04
Distribution:
Electronic Distribution the College’s Website and E-Mail System
AA-1502.2A April 6, 2004*
*(Title Update 9/1/09)
4
Attachment A
Student Field Trip Waiver
I, ________________________________________ (print name), hereby, for myself, my heirs,
executors, administrators and assigns, waive and release any and all rights and claims for damages I
have had against Delgado Community College, the Louisiana Community and Technical College
System, the State of Louisiana and any and all agents, employees, representatives, successors and
assigns of said parties for any and all injuries which may be suffered by me in connection with my
participation in attending, completing or participating in any field trip associated with Delgado
Community College.
_____________________________________ ___________
Student’s Signature Date
Received:
_____________________________________ ___________
Faculty Member Conducting Field Trip Date
Form 1502/001 (9/09)
April 6, 2004* AA-1502.2A
*(Title Update 9/1/09)
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Attachment B
Request for Field Trip
Date of Request
Campus Division/Department
Class/Section Instructor
Purpose of Field Trip
Facility Visited
Address/Location
Date and Time No. of Students
Mode of Transportation
Cost and Method of Payment
Other Information (
If applicable
)
I understand that I am required to obtain signed Student Field Trip Waivers for all students
attending this field trip.
________________________________ _____________
Signature of Faculty Member Date
Recommended:
_________________________________ ______________
Division Dean Date
Approved:
______________________________________________ ______________
Vice Chancellor for Learning and Student Development Date
Form 1502/002 (9/09)
