Policy No.
    AA-1502.2A
     
     
     
     
    POLICY & PROCEDURES MEMORANDUM
     
     
     
     
     
     
     
     
     
     
    TITLE:
    FIELD TRIPS
     
      
    EFFECTIVE DATE:
     
    April 6, 2004*
     
    *(Title Update 9/1/09)
     
        
     
    CANCELLATION:
    DCI 1502.2 (3/9/81)
      
     
    OFFICE:
     
    Academic Affairs (AA)
     
     
     
     
    POLICY STATEMENT
     
     
    Delgado Community College acknowledges that field trips complement classroom
    instruction and are considered an important part of the educational process, when appropriate.
    “Field trips” are defined as all events, except athletic competitions, organized and supervised by a
    staff or faculty member in which Delgado students are taken off campus to participate in
    instructional or cultural activities that are directly related to their course of study. Students
    participating in athletic competitions are governed by provisions of the College’s policy on Athletic
    Events.
     
    All field trips should provide an opportunity for students to relate field trip information with
    classroom instruction. While the College endorses the field trip concept, it also stresses the
    importance of students to perform any missed class work due to the field trip in a timely manner. In
    addition, students are required to assume all liability for themselves when participating in College-
    sponsored fieldtrips.
     
    The procedures for coordinating and attending field trips are outlined in specific detail in this
    memorandum.
     
     
     
    PROCEDURES & SPECIFIC INFORMATION
     
     
    1.
     
    Purpose
     
     
    To publish the procedures for conducting field trips for Delgado Community
    College students.
     

    AA-1502.2A April 6, 2004*
    *(Title Update 9/1/09)
     
     
     
     
    2
     
    2.
     
    Scope and Applicability
     
     
    This policy and procedures memorandum applies to all students, staff and
    faculty members of the College participating in field trips.
     
     
     
    3.
    General Provisions
     
     
    A. Field trip information must relate to classroom outcomes.
     
      
    B. If a student must miss other classes in order to participate in a field trip, it is
    his/her responsibility to make up all work covered during the absence.
     
    C. No student will be allowed to participate in a field trip sponsored by the College
    unless he/she has submitted a signed Student Field Trip Waiver, Form 1502/001
    (Attachment A) to the instructor prior to the field trip.
     
    D. To limit liability for the College, only students, faculty and staff are authorized
    to participate in College-sponsored field trips.
     
    E. Approval to conduct field trips must be obtained at least two (2) weeks prior to the
    scheduled event on a Request for Field Trip, Form 1502/002 (Attachment B).
     
    F. Overnight field trips require special written approval of the Vice Chancellor for
    Learning and Student Development prior to making arrangements for the trip.
     
     
    4.
    Responsibilities and Procedures
     
     
    A. Each Student participating in a field trip must:
     
    - Advise instructors, as appropriate, of planned absence from class
    because of participating in a field trip;
     
    - Make up all class work covered during excused absence; and
     
    - Complete a
    Student Field Trip Waiver, Form 1502/001 (Attachment A)
    prior to attending the field trip.
     
    B. A Faculty Member conducting the field trip must:
     
    - Ensure each student has submitted a signed Student Field Trip Waiver;

    April 6, 2004* AA-1502.2A
    *(Title Update 9/1/09)
     
     
    3
     
    - Complete a
    Request for Field Trip, Form 1502/002 (Attachment B) and
    obtain signature approval of the Division Dean and the Vice Chancellor for
    Learning and Student Development at least two (2) weeks prior to the event;
    and
     
    - For overnight field trips, obtain approval from the Vice Chancellor for
    Learning and Student Development prior to making arrangements for the trip.
     
     
    5.
    Cancellation
     
     
    This policy and procedures memorandum cancels DCI 1502.2,
    Field Trips,
    dated
    March 9, 1981.
     
     
     
      
      
      
      
      
      
      
      
    SIGNATURE
     
    Alex Johnson
    Chancellor
     
    Attachments:
     
    Attachment A- Student Field Trip Waiver, Form 1502/001
     
    Attachment B- Request for Field Trip, Form 1502/002
     
     
    Reference:
    Delgado Policy and Procedures Memorandum, Athletic Events
     
     
    Review Process:
     
    Academic Affairs Council 3/11/04
    Senior Compliance Officer 3/19/04
    Executive Council 4/6/04
     
     
    Distribution:
    Electronic Distribution the College’s Website and E-Mail System

    AA-1502.2A April 6, 2004*
    *(Title Update 9/1/09)
     
     
     
     
    4
    Attachment A
     
     
    Student Field Trip Waiver
     
     
    I, ________________________________________ (print name), hereby, for myself, my heirs,
    executors, administrators and assigns, waive and release any and all rights and claims for damages I
    have had against Delgado Community College, the Louisiana Community and Technical College
    System, the State of Louisiana and any and all agents, employees, representatives, successors and
    assigns of said parties for any and all injuries which may be suffered by me in connection with my
    participation in attending, completing or participating in any field trip associated with Delgado
    Community College.
     
     
    _____________________________________ ___________
    Student’s Signature Date
     
     
      
      
      
     
     
      
      
      
     
    Received:
    _____________________________________ ___________
    Faculty Member Conducting Field Trip Date
     
     
     
     
     
     
     
     
     
     
     
     
    Form 1502/001 (9/09)
     

    April 6, 2004* AA-1502.2A
    *(Title Update 9/1/09)
     
     
    5
    Attachment B
     
    Request for Field Trip
     
    Date of Request
     
     
    Campus Division/Department
      
      
     
    Class/Section Instructor
     
      
     
    Purpose of Field Trip
     
     
    Facility Visited
     
     
     
    Address/Location
     
    Date and Time No. of Students
      
      
     
    Mode of Transportation
      
     
     
    Cost and Method of Payment
     
    Other Information (
    If applicable
    )
     
     
     
     
     
     
     
    I understand that I am required to obtain signed Student Field Trip Waivers for all students
    attending this field trip.
     
    ________________________________ _____________
    Signature of Faculty Member Date
     
    Recommended:
     
    _________________________________ ______________
    Division Dean Date
     
    Approved:
     
    ______________________________________________ ______________
    Vice Chancellor for Learning and Student Development Date
    Form 1502/002 (9/09)

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