Policy No.

AA-1441.1A

 

 

 

 

POLICY & PROCEDURES MEMORANDUM

 

 

 

 

 

 

 

 

 

 

 

TITLE:

DROPPING CLASSES/

WITHDRAWING FROM

THE COLLEGE

 

  

EFFECTIVE DATE:

July 1, 2003*

 

  

  

  

(*Title Update 2/4/09)

 

    

 

CANCELLATION:

DCI 1441.1 (8/1/90)

 

 

OFFICE:

 

Academic Affairs (AA)

 

 

POLICY STATEMENT

 

 

It is anticipated that students may be unable to complete classes in which they enroll at

Delgado Community College. It is also anticipated that students may be unable to continue their

enrollment at the College after the semester or session has begun. Students may drop a class or

classes and/or may withdraw from the College in accordance with the specific procedures outlined

in this memorandum.

 

 

PROCEDURES & SPECIFIC INFORMATION

 

 

1.

Purpose

 

 

To publish the procedures for dropping a class or classes and/or withdrawing

from the College.

 

2.

Scope and Applicability

 

 

This policy applies to all campuses and sites of Delgado Community College.

 

 

3.

General Provisions

 

 

A.

A student is responsible for dropping classes or withdrawing from the College if

he/she is unable to complete a class or classes. A student must not assume that a

faculty member will drop the student from a class. Failure to officially drop a

class or withdraw from the College may result in the student receiving a low or

failing grade in the course.

 

 

 

 

---

AA-1441.1A July 1, 2003

*Title Updates 2/4/09

 

 

 

 

2

B. A student may drop a class or classes and/or may withdraw from the College

within the deadlines published in the Academic Calendar, which is published in

 

  

the

Class Schedule

for that semester or session.

 

C. A student who drops a class after the official fourteenth day of class and prior to

the deadline designated on the Academic Calendar in the

Class Schedule

for

dropping with a “W” will receive a “W” for the course.

D. A “W” does not compute into the student’s semester or cumulative grade point

average; a “W” indicates that the student enrolled in the class and the student

was subsequently dropped from the class prior to the deadline for dropping

classes with a “W”.

E. After the published deadline, a student may not drop a class or withdraw from the

College. However, in extraordinary cases, the Division Dean may authorize

withdrawal from the College or the dropping of a class with a “W” after the deadline.

Extraordinary cases do not include dissatisfaction with an anticipated grade or the

decision to change a major.

F. Students may officially drop a class or classes through the campus

Registrar’s/Records Office or on the Delgado web site. To withdraw from the

College, however, a student must withdraw in person at the campus locations listed in

the “Academic Policies and Procedures” section of the

College Catalog

. Withdrawal

is effective immediately upon submission of the official Withdrawal Form to the

appropriate office.

G. Students may be dropped by the instructor of the class due to excessive absences,

using the Instructor's Action Form for Student Absences, Form 1444/001,

(Attachment A).

H. A student who has been dropped by the instructor or who has dropped classes

themselves may request a reinstatement. (See section on “Challenges/Appeals of

Drop Due to Excessive Absences” in the College’s Academic Appeals Procedures

policy.) If the reinstatement is approved by the instructor and the respective Division

Dean for the course, the student may process the paperwork in the Office of the

Registrar. The approved paperwork must be received by the Registrar’s Office by the

deadline for reinstatement in the Academic Calendar, which is published in the

Class

Schedule

.

 

---

July 1, 2003 AA-1441.1A

*Title Updates 2/4/09

 

 

 

3

 

 

5.

Cancellation

 

 

This policy and procedures memorandum cancels DCI 1441.1,

Issuance of

“W” Grades,

dated August 1, 1990.

 

 

 

  

  

  

  

  

  

  

SIGNATURE

 

  

  

  

  

  

Chancellor

 

 

Attachment:

 

 

Attachment A -

Instructor's Action Form for Student Absences (Form 1444/001)

 

Review Process:

 

Academic Affairs Council 6/26/03

Executive Council 7/1/03

 

Distribution:

 

Electronic Distribution Via Intranet and Email Systems