Policy No.
AA-6312.1A
POLICY & PROCEDURES MEMORANDUM
TITLE:
PROFESSIONAL
DEVELOPMENT
PRESENTER GRANTS
EFFECTIVE DATE:
July 20, 2004*
(*Title Updates 11/2/10; 2/23/05)
CANCELLATION:
AA-6312.1 (12/19/00)
OFFICE:
Academic Affairs (AA)
POLICY STATEMENT
Delgado Community College is committed to supporting activities that enhance the
professional development of faculty and staff and the effectiveness of the college experience. The
Presenter Grant program is designed to encourage the campuses, divisions, and departments to bring
in guest presenters (speakers, workshop facilitators, performers, etc.) who they believe can
contribute to those goals. Although these presentations may deal with subject matter from a specific
discipline, they must be open and announced to the entire faculty and staff, and, where appropriate,
to the student body.
Presenter grants may not be used for presentations by employees of
Delgado Community College.
Specific information on the Presenter Grant application procedures
and evaluation methods are outlined in this memorandum.
PROCEDURES & SPECIFIC INFORMATION
1.
Purpose
To establish the procedures involved in applying for, evaluating, and awarding
Professional Development Presenter Grants.
2.
Scope and Applicability
This policies and procedures memorandum applies to all regular faculty and
unclassified administrators/staff of the College as defined by their Human Resources System
Codes: 9-Month Regular Faculty (HRS Code 01); 12-Month Regular Faculty (HRS Code
04); 9-Month Academic Support (HRS Code 05); 12-Month Academic Support (HRS Code
06); Unclassified Staff (HRS Code 07); 9-Month Grant Employees (HRS Code 12); 12-
Month Grant Employees (HRS Code 13); and Administrators with Rank (HRS Code 19).
July 20, 2004* AA-6312.1A
(*Title Updates 11/2/10; 2/23/05)
2
3.
Application Guidelines & Procedures
The Professional Development Committee has the responsibility of advertising
application guidelines. To apply for a presenter grant, an applicant must complete a
Professional Development Presenter Grant Application, Form 6312/001 (Attachment A),
which requires the applicant to provide the presenter’s name and a brief resume, a proposed
date for the presentation, a needs statement, objectives, a clear description of how the
arrangements for the presentation are to be handled, proposed expenses, and a method of
evaluation for the presentation.
Faculty members must submit their applications to the appropriate department
heads/supervisors and staff members must submit their applications to their supervisors for
approval. Each application must then be approved by the division dean (as applicable) and
the campus provost/ vice chancellor (as appropriate). Once these approvals are secured the
presenter grant application must be forwarded to the Office of the Vice Chancellor for
Learning and Student Development with a copy to the Chair of the Professional
Development Committee. Applications are accepted at any time during the academic year;
however, applicants should be aware that processing may take up to two (2) months.
4.
Evaluation of Presenter Grant Applications
Presenter Grant applications are reviewed by a subcommittee of the Professional
Development Committee. Only complete applications will be considered. Applications will
be evaluated using the Presenter Grant Proposal Evaluation Form, Form 6312/002
(Attachment B). Each subcommittee member will complete an evaluation form and the
applications will be ranked based on the total points received. The subcommittee will
present its evaluation results to the entire Professional Development Committee who in turn
will submit final recommendations to the Vice Chancellor for Learning and Student
Development.
5.
Award Notification and Announcement
The Office of the Vice Chancellor for Learning and Student Development will mail
an award letter with the presenter’s contract to the applicant, with copies to the department
head/ supervisor, division dean (as applicable), campus provost/ vice chancellor (as
appropriate), and the Chair of the Professional Development Committee.
July 20, 2004* AA-6312.1A
(*Title Updates 11/2/10; 2/23/05)
3
Upon receipt the applicant is responsible for arranging the completion of all
necessary forms including the presenter’s paperwork. A Contract for Professional, Personal,
Consulting or Social Services (Form 3311/001) must be signed by the presenter and
returned to the Office of the Vice Chancellor for Learning and Student Development at least
30 days prior to the event. Contracts not officially approved by all necessary areas of the
College prior to the event will not be honored by the College. Attachment C,
Guidelines for
Using Contract for Professional, Personal, Consulting or Social Services – Form 3311/001,
outlines the process involved in the College’s Contracts for Professional, Personal,
Consulting or Social Services policy.
6.
Presentation
The applicant is responsible for verifying that the presenter fulfills his/her contractual
obligation. Note that the presentation may be scheduled for the Fall or Spring semesters of
the following school year. A report on the presentation, including a summary of the
evaluation of the presentation by those in attendance, must be submitted to the Office of the
Vice Chancellor for Learning and Student Development within one (1) week following the
presentation.
7.
Cancellation
This policy and procedures memorandum cancels policy and procedures
memorandum AA-6312.1,
Professional Presenter Grants,
dated December 19, 2000.
Attachments:
Presenter Grants Application and Information Packet includes:
Attachment A- Professional Development Presenter Grant Application
(Form
6312/001)
Attachment B- Presenter Grant Proposal Evaluation Form (Form 6312/002)
Attachment C- Guidelines for Using Contracts for Professional, Personal,
Consulting or Social Services
Review Process:
Professional Development Committee 2/19/04
Academic Affairs Council 6/24/04
Executive Council 7/20/04
Distribution:
Distributed Electronically Via College's Intranet and E-Mail System
