Policy No. AD-1373.1B
EFFECTIVE DATE: February 15, 2000*
(*Title Updates 2/25/05)
CANCELLATION: DCI 1373.1A (1/8/90)
OFFICE: Administrative Affairs (AD)
POLICY & PROCEDURES MEMORANDUM
Delgado Community College is committed to a continuing and aggressive accident prevention effort at all levels and at all times in order to maintain a safe work environment for employees, students, and persons using College facilities. Safety practices at the College adhere to the Safety Management Plan of the Office of State of Louisiana Workers' Compensation Administration, as well as nationally recognized safety codes, standards, manuals, and guides in all areas of operation. Delgado Community College maintains a close liaison with the State of Louisiana Office of Risk Management in developing and implementing its Safety Program.
PROCEDURES & SPECIFIC INFORMATION
To publish the College's Safety Program, which is designed to prevent or reduce the number of accidents and/or incidents involving injuries and loss of property at Delgado Community College.
2. Scope and Applicability
This policy and procedures memorandum applies to all College operating units and to all employees, students and visitors of the Delgado Community College.
Act 520 amended Title 39 of the Louisiana Revised Statutes of 1950 to include, among other things, the creation of an Office of Risk Management within the State of Louisiana Division of Administration. This agency is responsible for implementation of safety or loss prevention programs within all State agencies.
In accordance with Louisiana Revised Statute 39:1543, Delgado Community College is required to establish a safety and loss prevention program. The thrust of the program is to provide work environments and operating procedures that offer the greatest potential for preventing or reducing job-related and classroom/laboratory accidents, injuries, and loss of State property, thereby reducing direct and indirect costs related to such losses.
5. Structure of the Safety Program
A. State of Louisiana
The Bureau of Risk Analysis and Loss Prevention, created within the State of Louisiana Office of Risk Management by Act 520, is responsible for the coordination, implementation, and maintenance of the loss prevention program within all State agencies. The responsibility includes training incidental to facility inspections and accident investigations.
B. Delgado Community College
Because Delgado Community College is a multi-campus institution offering traditional, occupational, and technical programs, its safety program must include provisions for physical safety at all facilities and operational procedures that ensure the personal safety of employees and students, and provide safeguards for Delgado property.
Delgado’s commitment to safety and loss prevention is demonstrated by the Chancellor appointing a Vice Chancellor to oversee the program and requiring each Campus Dean to be responsible for safety on his/her campus. The Campus Safety Committees have been established to ensure input on safety and loss prevention from all operational units of the College.
(1). College Safety Program Coordinator
Under the appointed Vice Chancellor an individual is to be designated as the College's Safety Program Coordinator.
(2) Campus Safety Committees
Each academic year, a Safety Committee is established on each campus, which is chaired by the Campus Provost or his/her designated representative. The Campus Provost or his/her designated representative shall also serve as the Campus Safety Program Coordinator. Committee membership includes Division Deans; representatives from Campus Police, Maintenance, Central Utilities, and Health Services departments, if applicable; the campus SGA President; and others recommended by the Campus Provost.
A. The Chancellor and College Council:
(1) Address safety related rules and procedures or issues as requested by the Campus Safety Committees and/or recommendations by the College or Campus Safety Program Coordinator.
(2) Assure that accountability for safety is established at all operational levels.
B. The College Safety Program Coordinator:
(1) Develops and implements a comprehensive safety program for Delgado Community College that will:
- Provide for regular and periodic facility and equipment inspections.
- Ensure all accidents at the College are investigated and reported to proper authorities.
- Initiate action, when required, to correct the problem that caused the accident.
- Provide training programs on safety for supervisors, employees, and students.
- Promote increased safety awareness by employees and students.
(2) Approves the safety programs for each campus of the College.
C. The Director of Maintenance:
(1) Makes periodic inspections of facilities at all campuses.
D. The Campus Provosts/ Campus Safety Coordinator:
(1) Establish a Campus Safety Committee; the Provost or his/her designated representative chairs the committee and serves as the Campus Safety Program Coordinator.
(2) Coordinate and ensure that an effective campus safety program is implemented and strictly followed by campus personnel.
(3) Periodically include safety issues on the agenda of Campus Council meetings.
E. The Campus Police Office and/or College Coordinator of Health Services/ EMT:
(1) Administers first aid to accident victims and arrange for medical care, if required.
(2) Completes reports on job-related accidents and accidents involving students and visitors; submit these reports to Human Resources, College Safety Coordinator and appropriate Campus Safety Coordinator for processing.
F. The Accounting Office:
(1) Processes all job-related accident reports.
(2) Maintains statistical data on workers’ compensation claims.
G. The Office of Human Resources:
(1) Processes all student accident reports and claims for reimbursement of medical expenses.
(2) Maintains statistical data on student reimbursement claims for medical expenses.
H. Supervisors/Department Heads:
(1) Assure safety procedures for work and classroom/laboratory areas are established, discussed, and disseminated to all employees under their supervision.
(2) Investigate accidents and conduct job safety analyses, if appropriate, to determine cause of the accident and to initiate corrective action.
I. All employees of the College:
(1) Work in accordance with accepted safety practices.
(2) Observe safety rules and regulations and report unsafe conditions and practices to proper authorities.
(3) Ensure classroom and laboratory safety requirements are strictly followed by students.
(4) Report all injuries and near misses to supervisor/department head.
This policy and procedures memorandum cancels DCI 1373.1A, Delgado's Safety Program, dated January 8, 1990.
J. Terence Kelly
Title 39 of Louisiana Revised Statutes of 1950 as amended by Act 520, July 1, 1980
Safety Management Plan of the Louisiana Department of Labor, Workers' Compensation Administration
Executive Council 2/15/00
Distributed Electronically Via College's Intranet
Hard Copy Departmental Distribution
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