Coordinating Council for Institutional Effectiveness

Meeting called to order on June 17, 2004 at 10:07 a.m. by Chairperson Cathy Sarrazin.

Bond, Gregg S.	Grouchey, Jim	Sarrazin, Cathy
Boutte, Gwen A.	Hunter, Tina	Smith, Jeffery
Bridges, Deborah K.	Jackson, Diane	Smith, Vivian J.
Cisneros, Maria E.	Jones, Tonja	Straub, Marty
Cosey, Arnel	Langlow, Francesca	Wainright, Carolyn
Cowan, Curt	McCammon, Marlise	Wilson, Hawan
Downes, Cynthia F.	Minyard, Debbie C.
Griffin, Peggy	Rodriguez, Ronald

� The minutes of the previous meeting were reviewed and approved on motion of Deborah Bridges.

� Chairperson Cathy Sarrazin made a recommendation to the membership to consider using upper and lower case text format in Banner. The membership discussed Banner’s capabilities and format preferences.

� On motion of Tina Hunter, the committee resolved that, “All text will use upper and lower case format.”

� The Chair recommended that Banner work groups be divided into the following subcommittees: General Person (Names), Addresses, Report Codes (i.e. Gender, ethnicity, etc.) and Instructional Codes (i.e. campus, division, section number). The membership discussed their individual assignments.

� Members volunteered to serve on the following Data Standards Work Groups. The subcommittee chairs were chosen. Sample drafts of each group’s data standards and Regents report codes were distribute to the group leaders after the meeting.

Area	Person
Admissions	Gwen Boutte, Chair
Finance	Ronnie Rodriguez
Advancement	Peggy Griffin
Financial Aid	Diane Jackson
Registrar	Tonja Jones
Institutional Research	Carolyn Wainright

Area	Person
Finance	Marty Straub, Chair
Purchasing	Debbie Bridges
Admissions	Gwen Boutte
Human Resources	Debra Gilbert
Financial Aid	Diane Jackson
Payroll	Cindy Downes

Area	Person
IT	Tina Hunter, Chair
Institutional Research	Cathy Sarrazin, Co-chair
Institutional Research	Jim Grouchey
Admissions	Vivian Smith
Finance	Kirk Simoneaux
Human Resources	Debbie Minyard
Student Services	Arnel Cosey
Registrar – WB	Tonja Jones
Registrar	Maria Cisneros

Area	Person
Instruction	Jeff Smith, Chair
IT	Tina Hunter
Institutional Research	Cathy Sarrazin
Registrar	Maria Cisneros
Northshore	Kris Scott
West Bank	Connie Boudoin
Charity	Diane Crago
Finance	Kirk Simoneaux
Instruction	Fran Langlow
Human Resources	Debbie M.
Finance	Cindy Downes
Workforce Development	Hawann Wilson
Workforce Development	Curt Cowan
Finance	Marty Straub

Date	Time	Location

June 24,2004	No Meeting
July 1, 2004	10:00 a.m.	CATT Center Conference Room
July 8, 2004	10:00 a.m.	CATT Center Conference Room
July 15, 2004	No Meeting
July 22, 2004	10:00 a.m.	Building 9, Room 100 B
July 29, 2004	10:00 a.m.	CATT Center Conference Room
August 5, 2004	10:00 a.m.	CATT Center Conference Room

� The reporting schedule for all subcommittees is as follows. Each group will have two opportunities to report their resolutions to the full committee. This schedule will allow time for the membership to hear the reports and discuss the recommendations. Committees may request additional time to explore other issues as they arise.

Date	Group

July 1, 2004	General Person
July 8, 2004	General Person, Addresses
July 22, 2004	Addresses, Report Codes
July 29, 2004	Report & Instructional Codes

� The membership would like to see a Master Calendar listing all Banner related activities.

� Tina Hunter suggested that a subcommittee might be needed to develop standards for Non-Person Naming and ID numbers. Sufficient information about this topic was not available at this meeting to establish a work group.

� Jeff Smith requested that the appropriate committee develop standards for the abbreviation of prefixes and suffixes in proper names.