General Person – Address Standards
Non-person Address Types |
Codes |
||
BU |
Business |
Primary address |
MA |
Mailing |
PO Box |
RE |
Remittance |
Address to send check payment |
EE |
Electronic |
Electronic mailing address |
Person Address Types |
Codes |
||
PR |
Permanent |
Primary address |
MA |
Mailing |
Mailing address if different from permanent |
CA |
Campus |
Delgado Community College address students |
EE |
Electronic |
Electronic mailing address |
BU |
Business |
Place where individual works or in case of a business, the primary address |
TA |
1098T |
Mailing address for 1098T (HOPE) tax credit |
Employee Address Standards |
Codes |
||
PR |
Permanent |
Primary address |
MA |
Mailing |
Mailing address if different from permanent |
CA |
Campus |
Delgado Community College address students |
EE |
Electronic |
Electronic mailing address |
EM |
Emergency |
Person (address of ?) to contact in case of an emergency |
TA |
Tax |
Address where the college will mail W2 and other tax information if different than the permanent address |
Street Standards
|
|
Standard |
All information is typed in upper/lower case format i.e., not all caps or all lower. Punctuation is seldom used. Hyphens, periods, and slashes may be used when needed for clarity or designated fractions. Commas, #, and Apostrophes are never used. Use the symbol “&” rather than spelling out “and”. Symbols such as “%” (in care of) should not be used. “In Care of” should not be used. Use “c/o” instead. |
City Standards
|
|
Standard |
All information is typed in upper/lower case format, i.e., not all caps or all lower. Punctuation is never used.
Do NOT enter Canadian Provinces into the City Field, Canadian Provinces are Alberta, British Columbia, Labrador, Manitoba, New Brunswick, New Foundland, Northwest Territories, Nova Scotia, Ontario, Prince Edward Island, Quebec, Saskatchewan, Yukon and have their own code for entry into the State Field. Note: Canadian addresses must include the city in the City Field and the Province in the State Field. Enter the postal code in the first four positions of the Zip Code Field. |
STATE & PROVINCE STANDARDS
|
|
Standard |
State codes MUST be entered for all U.S. and Canadian addresses. Refer to the following chart for the appropriate codes for U.S. states and Canadian provinces: |
Codes |
See appendix. |
|
ZIP CODE STANDARDS
|
|
Standard |
Zip codes MUST be entered for all U.S. and Canadian addresses.
A Hyphen must be entered when the entire 9 digit zip code is available. If the last four digits are unavailable, enter the first five digits in the first five positions of the field without the hyphen.
|
Examp les |
Five digit zip |
97203 |
Nine digit zip |
97203-5798 |
|
COUNTRY CODE STANDARDS
|
|
Standard |
A country code is required for all non-U.S. addresses. Do NOT enter a country code for U.S. addresses. |
MILITARY ADDRESS STANDARDS - Foreign
|
|
Standard |
Enter the APO or AFO code into the CITY field. In the State Field enter: |
AE |
Europe, Middle East. Africa. Canada |
(ZIP=09nnn) |
AP |
Pacific |
(ZIP=96nnn) |
AA |
The Americas (excluding Canada) |
(ZIP=34nnn) |
Example |
Alice VanFrogulemen |
|
HHB 6th Batallion 43rd box 72 |
||
Air Defense Artillary CMR 417 |
||
APO AE 09602- 8802 |
||
MILITARY ADDRESS STANDARDS – U.S.
|
|
Standard |
Enter the APO or AFO code into the CITY field. Enter the normal state code into the State field. |
Example |
||
Telephone Standards |
|
General
|
The telephone number is presented in a three field format: Area Code - The three digit area code must be entered for all phone numbers that are outside the (503) area. Do not enter if phone number is in the (503) area.
Phone Number - Enter the seven digit number without inserting a hyphen. Examples: 2837300, 5741386
Extension - If an extension number is provided, enter only the digits of the extension. Do NOT enter EXT or X into the extension field. Examples: 7300, 1764
|
Standard |
Enter only numbers. Do not use parenthesis or dashes. Do not enter “X” in the extension field. |
Source |
Codes |
||
MA |
Mailing (home) |
|
TP |
Temporary |
|
EM |
Emergency |
|
PA |
Parents |
|
BU |
Business or work |
|
BI |
Billing |
|
Fax- Non-student |
||
Cell Phone-Non-student |
||
Pager-Non-student |