MANAGEMENT

INSTRUCTION

SUBJECT:

PURPOSE

To

promulgate

the

policy

and

procedure

for

end­of­semester

checkout

by

instructional

personnel.

SCOPE

AND APPLICABILITY

This

instruction

applies

to

all

instructional

personnel

of

Delgado

Community

College.

POLICY

Requirements

for

end­of­semester

checkout

contained

in

this

issuance

must

be

fulfilled

before

instructional

personnel

are

issued

their

final

pay

checks.

GENERAL

PROVISIONS

In

the

past,

at

the

end

of

each

semester

or

term,

many

instructors

have

failed

to

submit

certain

academic

records

or

to

return

audio­visual

equipment

and

library

books

on

loan

to

them.

Consequently,

the

college

has

experienced

difficulty

in

maintaining

proper

academic

and

property

accountability

records.

To

rectify

this

situation,

at

the

end

of

each

semester

or

term,

instructional

personnel

will

use

the

End­of­Semester

Checkout

Form,

DC

2122/001,

to

certify

that

they

have

turned

in

all

records

and

equipment

and

have

cleared

all

College

parkinq

tickets.

RESPONSIBILITIES

AND PROCEDURES

At

the

end

of

each

semester

or

term,

instructional

personnel

will

turn

in

records

and

equipment

as

indicated

below.

END­OF­SEMESTER

CHECKOUT

---

DCI2122.3A

All

Instructional

Dean

through

the

(

Semester

Checkout

they

have:

&.

(1)

Turned

in

original

Class

Record

Books

(Gradebooks)

and

Final

Grade

Rosters;

(2)

Returned

all

ment;

(3)

Paid

or

cleared

all

Delgado

parking

tickets.

b.

All

parttime

Instructors,

in

addition

to

completing

End­ot­Semester

Checkout

Form,

will:

(1)

Submit

completed

Request

for

Payment,

parttime

Agreements,

Form

DC

3242/003,

to

the

Accounting

Office

through

the

division

chairman.

If

not

teaching

during

the

following

semester,

turn

in

all

keys,

tools,

instructor

manuals

and

departmental

books

(other

than

class

texts)

to

the

division

chairman.

(2)

Attachments:

End­of­Semester

Checkout

Form

DC 2122/001

Request

for

Payment,

parttime

Agreements,

Form

DC 3242/003

A

­

B

­

Distribution:

SDL

A,

B,

C,

D,

E,

F

President,

cc:

March 21t

1990

Personnel

will

SubD

division

chairman

a

;

Form,

DC

2122/001,

submit

to

the

Campus

1 a

completed

End­of­

001,

certifying

that

books

and

audio­visual

equip­

library

.

caillier

t:.&4r"'~

+­

Faculty

Senate

2