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Promotion Process Guidelines for AA-2321.1I    Effective 8/9/2021

 

 
 

 
 
 
 
 
 
 
 
 
 

                                                                                                           
 
 
_________________________________
APPLICATION FOR PROMOTION
Form 2321/001A Verification of Eligibility Form
Form 2321/001B Verification of Documentation Form
Form 2321/001C Promotion Portfolio Routing Sheet
________________________________
VERIFICATION OF ELIGIBILITY
FOR PROMOTION (Part A of Application)*
Applicant’s Name __________________________________________________________
Division________________________________________Date___________________
Minimum Time-In-Rank Eligibility Requirement
Present Rank_____________________________________________________________
Date of Last Promotion (or Hiring) ____________________________________
(attach documentation)
Professional Preparation Eligibility*
Teaching Discipline_________________________________________________________________
Minimum Credentials Held (yes/no)______________________________________
(attach transcripts)
Academic Areas only: Number of Graduate Credits in Discipline_________________
Eligibility Based on Supervisor Evaluations*
Supervisor Evaluations indicate a rating of “4” or “5” for the last three consecutive academic years*
(yes/no)_________________________________________
(attach summary sheets)
The applicant meets the minimum Time-in-Rank requirements, Professional Preparation Eligibility requirements, and Eligibility Requirements based on Annual Supervisor Evaluations.
Yes________________ No_____________________
Reason (if no)__________________ __________________________________________
Signature of Division Dean Date
* After Division Dean has verified eligibility, this form and all attached documentation will be returned to the applicant. Only the Supervisor Evaluation Summary Sheets are to be included in the applicant’s portfolio. College transcripts are NOT to be included.
Form 2321/001A (8/21)
VERIFICATION OF DOCUMENTATION
for Promotion Criteria (Part B of Application)
Documented Performance Ability
If supervisor's evaluations cannot be submitted for the last three consecutive academic years, explain the circumstances for each missing evaluation.
Supervisor Evaluations
Missing Year Explanation                                                                      
Missing Year Explanation                                                                      
______________________________________________________________________
Signature of Applicant Date
______________________________________________________________________
Signature of Division Dean Date
Form 2321/001B (8/21)
Promotion Portfolio Routing Sheet
(Part C of Application)
Required Format of the Promotion Portfolio
Yes No
¨ ¨       Title Page - indicating name of applicant and rank applied for
¨ ¨       Table of Contents
¨ ¨       Verification of Eligibility Form, Form 2321/001A
¨ ¨      Verification of Documentation Form, Form 2321/001B
    
¨       
¨ Supervisor Evaluation Summary Sheets for the last three consecutive academic years, not including the current academic year and any year prior to the academic year in which the applicant previously applied for the last approved promotion must be included. Documentation from the academic year in which the applicant previously applied for the last approved promotion may be included.
     
          
                          
¨ ¨ Preliminary Evaluation Agreements for the last three consecutive academic years, and, if relevant, for each additional applicable academic year for which documentation is provided must be included.
¨¨     
Documentation of achievements and contributions related to the Preliminary Evaluation Agreement goals in the areas of (1) teaching and related activities/academic support, (2) service to students, departments, division and the College, and (3) professional service and/or development for a minimum of three of the five preceding applicable academic years for each area. Documentation for other accomplishments and contributions may also be included. Documents from the current academic year must not be included, nor any documentation prior to the academic year in which the applicant previously applied for an approved promotion. Documentation from the academic year in which the applicant previously applied for the last approved promotion may be included.
¨¨    
Documentation of leadership and/or sharing of expertise from date of present academic rank (for the rank of Professor) for a minimum of three of the five preceding applicable academic years, not including the current academic year and any year prior to the academic year in which the applicant previously applied for the last approved promotion must be included. Documentation from the academic year in which the applicant previously applied for the last approved promotion may be included. (for the rank of Professor).
The Portfolio contains the required elements listed above.
Signature of Applicant
Date      
Signature of Division Dean/Coordinator
Date      
Form 2321/001C (8/21)  

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