Data Standards & Integrity Committee

Banner Training Center Building 2

Meeting Minutes

Meeting called to order on January 31, 2005 at 2:05 p.m. by Chairperson Cathy Sarrazin.

Members in attendance:

I.   Review Minutes

·   The minutes of the November 15, 2004 meeting were reviewed and approved on motion of Tonja Jones.

II.   Employee Legal Address

·   Debbie Minyard reported on a recent Banner training session that raised a question regarding updating employee and student worker addresses.

·   The membership reviewed the Data Standards and discussed which department should be responsible for updating a student worker’s legal address. The membership further discussed the shared responsibilities between Human Resources and the Registrar’s office.

·   The membership, also, discussed the Self Service Personal Information page and the possible use of restricted symbols by employees.

·   A committee was established to research the issue and present a report at the next meeting. Included in this committee are Marie Cisneros, Debbie Minyard, and Marlise McCammon.

III.   Address and Telephone Types for Purchase Orders & Remittances

·   Kirk Simoneaux and Cynthia Downes reported on a recent Banner training session revealed that there is a link between employee active address and the same address used for accounts payable. The membership discussed the impact of changing an address to inactive and the affect on payroll.

·   The membership agreed to continue the discussion at a later meeting when more information is available from training.

·   On motion of Kirk Simoneaux, the committee resolved that the code for Remittance be changed from RE” to “AP” for Accounts Payable.

·   Chairperson, Cathy Sarrazin pointed out that the committee will need to verify if the codes have been entered into banner, yet. In the future, all code changes will need to be updated in the software as well as the Data Standards Document. Dr. Sippola was able to confirm that the codes have loaded.

IV.   Email Address for vendors

·   Kirk Simoneaux recommended that description of email types on page 21 of the Data Standards Manual be revised to state that Delgado Community College will not collect personal email accounts such as studentname@hotmail.com .

·   On motion of Kirk Simoneaux, the committee resolved that the email type codes for Accounts Payable be changed to “AP” and Purchasing be changed to “PU”.

·   On motion of Debbie Bridges, the committee resolved that the email type codes can consist of a maximum of 3 characters.

·   On motion of Debbie Bridges, the committee resolved to add and/or amend the following email type codes:

·   Dr. Sippola recommended that further action on this topic be suspended until these recommendations are reviewed by the Team Leaders and the committee can confirm the progress of coding the tables in Banner.

V.   Administrative Department Codes

·   The membership took up the discussion begun at the last regular session on issues related to administration department codes. Information from recent training sessions has demonstrated that department codes come from the chart of accounts. There does not appear to be a need for administration codes at this time.

·   Further action on this topic was suspended until more information becomes available.

VI.   Banner Update Report

·   Dr. Sippola informed the membership that previous Team Leaders meeting decided that the college would not implement Banner version 7.0 in Fall 2005. Instead, we will update the entire system at one time to avoid any major changes mid-stream.

·   Time Line - The Advancement module will start live in Summer 2005. The Student module will start in Fall 2005, and Financial Aid will start mid-Fall 2005.

·   Tina Hunter indicated that the shared tables available validate both Human Resources and Student modules are missing some degree types. The validation table must include codes for both departments. Human Resources will bring a list of majors and degrees used by their department to the next meeting.

VII.   Announcements

·   Meeting Schedule - Spring 2005 -

VIII.   Resolutions

·   The Data Standards and Integrity Committee resolved that the email type codes can consist of a maximum of 3 characters.

·   The Data Standards and Integrity committee accepts the following revisions to Data Standards Manual:

Meeting Adjourned at 3:30 pm.

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