Data Standards & Integrity Committee

Banner Training Center Building 2

Meeting Minutes

Meeting called to order on May 16, 2005 at 2:08 p.m. by Chairperson Cathy Sarrazin.

Members in attendance:

I.   Review Minutes

·   The minutes of the April 11, 2005 meeting were reviewed and approved. Motion by Marlise McCammon and seconded by Gwen Boutte.

II.   Membership

·   Chairperson, Cathy Sarrazin addressed the issue of attendance and inactive members. They have been notified and removed from the committee without protest.

III. Meeting Date

·   Chairperson, Cathy Sarrazin addressed the issue of attendance by Charity and deemed it necessary that meetings should be held on the 1st and 3rd Mondays of the month in order for a Charity representative to be present. There were no objections to this change in scheduling.

IV. Report on Degree Types

·   Ms. Cisneros, Ms. McCammon and Ms. Minyard shared that they had acquired a "list of colleges" guide. Tonja Jones said this book was already in use regarding ACT codes for the college. Additionally a list of Degree Types is in the making and Debbie Minyard will update the committee the progress of this report.

V. Report on Name Changes

·   Ms. Cisneros and Ms. Minyard shared that they do not have a revised copy as of yet on Name changes, but that once it is complete, it will be emailed to committee members. After a discussion among the membership regarding 1^st time donators, Chairperson, Cathy Sarrazin suggested that there needs to be some clarification of which departments will need to be responsible for data creation and maintenance.

VI. Hyphens, Apostrophes, Periods and Slashes

·   Dr. Sippola was not in attendance. Therefore, this item was tabled until the next meeting.

VII. County Codes

·   Ronald Rodriquez discussed County Codes with the membership. Chairperson, Cathy Sarrazin suggested that the membership talk to others involved the system ask if county codes were necessary for reporting purposes other than the Board of regents. If not, she suggested that the committee recommend suppression of the field. Ms. Sarrazin added that she would contact Diane Jackson to see if the County Codes were used for financial aid purposes. Ronald Rodriquez said he would discuss the matter further with Phillip Song.

VIII. Preferred City Codes

·   The membership discussed Preferred City Codes. Concerns arose regarding small towns inside larger one and if the zip code were used, would they get the mailing. Ronald Rodriquez said he would discuss the matter further with Phillip Song.

IX.   Announcements  

·   Meeting Schedule - Spring 2005 –

Meeting Adjourned at 2:55 pm.

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