Policy No.

AA-1442.1B

 

 

 

 

POLICY & PROCEDURES MEMORANDUM

 

 

 

 

 

 

 

 

 

 

 

TITLE:

STUDENTS IN

CANCELLED CLASSES

  

 

  

EFFECTIVE DATE:

July 1, 2003*

 

  

  

  

*(Title Updates 2/4/09)

 

    

 

CANCELLATION:

DCI 1442.1A (1/20/86)

 

 

OFFICE:

 

Academic Affairs (AA)

 

 

 

 

 

POLICY STATEMENT

 

 

Delgado Community College is committed to meeting the educational needs of its students

and every attempt is made to provide the course offerings that are published in the semester

Class

Schedule

. However, some circumstances require the course to be cancelled (e.g., when minimum

enrollment requirements are not met). Because the students enrolled in the cancelled class section

are affected, the specific procedures outlined in this memorandum are used for assisting affected

students.

 

 

 

PROCEDURES & SPECIFIC INFORMATION

 

 

1.

Purpose

 

 

To publish the procedure for assigning students to another section of a cancelled class

and for changing student records when classes are cancelled.

 

2.

Scope and Applicability

 

 

This policy applies to all campuses and sites of Delgado Community College.

 

 

3.

Procedures

 

 

 

A. Classes should be cancelled before the end of regular registration if it is feasible to

combine sections or reassign students to other available sections of that course at that

site.

 

  

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AA-1442.1B July 1, 2003*

*

Title Updates 2/4/09

  

 

 

 

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B. If a section of a class is cancelled and if another section of the course is offered at

that location, the student can be reassigned to the other section. In some cases, this

will necessitate exceeding the class size limit.

 

C. Reassigning students from cancelled classes should be done by academic advisors in

the student’s major or the dean of the division in which the course is housed. If

transferring the student to a filled section, an override form must be completed and

signed by the dean of the division. The “SEC” screen in the Student Information

System (SIS) can be used to transfer multiple students from one section to another.

This should be done only by the dean in the division housing that course.

 

4.

Responsibilities

 

 

 

The Dean of the division in which a class section is cancelled is responsible for:

A. Posting a sign (see Attachment A, “Notice of Cancelled Class”) outside of the

intended classroom of the cancelled class.

B. Ensuring that a faculty member or counselor meets with the cancelled class and

notifies the students what they must do to get an alternate section of the class or a

different course.

C. Canceling the class on screen 129 of the Student Information System (SIS) using the

“X” code in the “St” (status) field. (Cancelled classes must be coded with an

“X” (cancelled) rather than a “C” (closed) to allow the room to be available for

other sections of courses.)

D. Telephoning students who were not present in the class to inform them of the

cancellation and placing them in an available section as soon as possible.

E. Removing the signs from outside the classrooms after the semester’s 14th day of

class (7th day for the summer session).

 

5.

Cancellation

 

 

This policy and procedures memorandum cancels DCI 1442-1A,

Students in

Cancelled Classes

, dated January 20, 1986.

 

 

  

  

  

  

  

  

  

  

SIGNATURE

 

  

  

  

  

  

  

  

  

J. Terence Kelly

Chancellor

 

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July 1, 2003* AA-1442.1B

*

Title Update 2/4/09

 

  

 

 

 

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Attachment:

 

 

Attachment A –

Notice of Cancelled Class (Form 1442/001)

 

  

Review Process:

 

Academic Affairs Council 6/26/03

Executive Council 7/1/03

 

 

Distribution:

Electronic Distribution Via Intranet and Email Systems

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AA-1442.1B July 1, 2003*

*

Title Updates 2/4/09

  

 

 

 

4

Attachment A

 

Notice of Cancelled Class

The following course and section has been cancelled due to

low enrollment. We apologize for the inconvenience.

 

Course, Section, and Title:

 

 

Meeting Days and Times:

 

 

 

Building and Room:

 

 

 

 

Semester/Term:

 

 

 

Please go to the registration arena to get into an

available section or a different course.

 

This notice pertains only to the course and section listed

above, not any other class meeting in this room.

Form 1442/001 (2/09)